AI agents that turn emails, tenders and business documents into structured summaries, alerts and reports.
Kaptila helps companies process incoming business information automatically - so teams can respond faster, find opportunities earlier and reduce manual admin work.
Your team should not spend hours reading, sorting and copying information manually.
Important business information arrives through emails, tender portals, PDFs, Word files and spreadsheets. Kaptila helps you capture it, understand it and turn it into structured outputs your team can actually use.
Three AI agents for business information processing
Start with one workflow, or combine them into a single automation layer for your operations.
Automatic Email Processing
Turn incoming emails into structured tasks, summaries, drafts and alerts - with human approval where it matters.
Learn moreAI Tender Monitoring
Find relevant tenders faster and understand them before your competitors do, with summaries and deadlines.
Learn moreDocument Processing & Reporting
Extract, understand and report from PDFs, Word files and spreadsheets automatically.
Learn moreWorkflows Kaptila can automate
Start with one repetitive information-processing workflow. Kaptila can then be expanded across inboxes, tender sources, document folders and reporting processes.
Stop manually sorting and summarising business emails.
Kaptila reads incoming business emails, classifies them by topic and urgency, extracts key details and prepares useful outputs such as summaries, reply drafts, tasks, CRM entries or alerts. Sensitive actions can remain subject to human review before anything is sent or changed.
- Connect one shared inbox or selected business inboxes
- Classify emails by topic, sender, urgency, language or process
- Extract names, companies, dates, quantities, prices and references
- Generate summaries, suggested next steps and reply drafts
- Create tasks, leads or tickets through integrations or webhooks
- Send daily or weekly inbox digest reports
Find relevant tender opportunities earlier.
Kaptila monitors selected tender sources, identifies opportunities that match your business and summarises the key information before your team manually opens every document. Get deadlines, eligibility points, submission requirements, required documents and recommended next steps in a clear, structured format.
- Monitor selected portals, websites, newsletters or uploaded documents
- Match opportunities against keywords, countries, sectors and project sizes
- Summarise notices and attached documents
- Extract deadlines, eligibility criteria and submission requirements
- Generate bid/no-bid support notes and alerts
- Searchable tender pipeline dashboard and weekly reports
Useful for companies active in energy and solar EPC, construction and infrastructure, IT and digital services, public procurement, healthcare and education projects, and international development projects. Sources are configured per client.
Start a free 1-week pilotTurn long business documents into clear summaries and risk checklists.
Kaptila helps teams understand long documents faster by extracting deadlines, obligations, payment terms, penalties, risks and required actions. It can process contracts, PDFs, Word files, spreadsheets and project documents, then turn them into summaries, tables, checklists and exportable reports.
- Upload PDFs, DOCX files, spreadsheets and text documents
- Extract key fields, dates, amounts, parties, obligations and risks
- Summarise long documents into business-friendly language
- Generate structured reports, checklists and comparison tables
- Compare versions and highlight changes
- Export to PDF, DOCX, Excel, JSON or dashboard views
From incoming information to structured action in five steps
Connect your sources
Connect an inbox, define tender sources or upload documents.
Define your workflow
Set rules, keywords, extraction fields, reporting formats and approval steps.
Let Kaptila process
AI agents read, classify, extract, summarise and structure the incoming information.
Review and act
Review summaries, approve drafts, export reports or trigger next actions.
Improve over time
Workflows can be tuned as your business rules and source materials evolve.
Built for business workflows, with human control
Important outputs can be reviewed before action is taken, workflows can be configured per company, and processing logs help teams understand what happened and why. For sensitive use cases, custom security and deployment options can be discussed.
Start with a focused 1-week pilot
Choose one real workflow - one shared inbox, one group of tender sources or one document type. We configure the workflow, process real examples and show practical results within one week.
Email Processing Pilot
- 1 shared inbox or forwarding address
- Up to 100 emails processed during the pilot
- Classification, summaries and suggested next steps
- Draft replies without automatic sending
- Daily or end-of-pilot summary
Tender Monitoring Pilot
- Up to 3-5 selected tender sources
- Keyword and sector matching
- Structured opportunity summaries
- Deadline and requirement extraction
- End-of-pilot opportunity report
Document Processing Pilot
- Up to 5-10 sample documents
- Summary, key dates, obligations and risk extraction
- Structured report or checklist output
- Example export format agreed before processing
The free pilot covers one workflow, limited data volume and no production automation without approval.
Start a free 1-week pilotAfter the pilot: simple monthly plans
Start with a free 1-week pilot. After the pilot, choose a monthly plan based on volume, integrations and workflow complexity. Most clients start with one workflow. Custom workflows, integrations, high-volume processing, private deployments and strict security requirements are quoted individually.
1 inbox, up to 1,000 emails/mo, 3 workflows.
Up to 3 inboxes, 5,000 emails/mo, 10 workflows.
Up to 10 inboxes, 25,000 emails/mo, custom integrations.
Higher volume, custom security, SLA, private deployment.
Up to 10 search profiles, basic alerts, weekly digest.
Up to 30 profiles, daily alerts, document summaries.
Multi-country, custom sources, pipeline dashboard.
Private sources, advanced integrations, custom reports, SLA.
Up to 500 pages/mo, standard summaries and extraction.
Up to 3,000 pages/mo, custom templates and reports.
Up to 10,000 pages/mo, advanced workflows and integrations.
Private deployment, custom models, strict security, high volume.
Planned launch pricing. Start a free 1-week pilot →
Automation you can trust, with humans in the loop
Kaptila is designed for practical business automation, not uncontrolled AI action. Important outputs can be reviewed before action is taken, workflows are configured per company, and processing logs help teams understand what happened and why. For sensitive use cases, custom security and deployment options can be discussed.
Frequently asked questions
Yes. The free pilot covers one workflow with limited data volume. It is designed to show practical results before choosing a paid plan.
One shared inbox, one group of selected tender sources or one sample document type. The exact scope is confirmed before the pilot starts.
No. During the pilot, Kaptila can prepare summaries and draft replies, but sensitive actions remain subject to human approval.
If the workflow is useful, you can continue with a monthly plan based on volume, integrations and workflow complexity.
Not necessarily. A pilot can often start with forwarding, sample data, uploaded documents or selected sources before deeper integrations are added.
No. Kaptila is designed to reduce repetitive reading, sorting and summarising work. Important decisions can remain under human control.
Sources are configured per client. Some portals are easier to monitor than others, and coverage is confirmed during setup.
We use starting prices and planned launch pricing. Custom workflows, integrations, private deployments and high-volume use are quoted individually.
Ready to test Kaptila on a real workflow?
Tell us which workflow you want to improve. We will help you start with one focused 1-week pilot for email processing, tender monitoring or document reporting.
Turn incoming business information into action.
Start with one real workflow. Kaptila will process a limited set of emails, tender sources or documents and show practical results within one week.