AI agents for emails, tenders, documents and proposals.
Kaptila turns incoming business information into structured summaries, alerts, reports and action lists - so your team can respond faster, find opportunities earlier and reduce manual administrative work.
Choose one real workflow. We configure it, process real examples and show useful results within one week.
Business information is everywhere. Processing it manually slows teams down.
Companies receive important information through emails, tender portals, PDFs, Word files, spreadsheets and shared folders. The problem is not a lack of data - it is the time required to read, understand, compare, summarize and act on it. Kaptila helps teams turn scattered business information into structured outputs: summaries, alerts, checklists, reports, deadlines and recommended next actions.
Four AI workflows for business information processing
Every paid plan includes all four workflows. Start with one, or combine them into a single automation layer for your operations.
Automatic Email Processing
Turn incoming emails into summaries, categories, tasks and draft replies - with human approval where it matters.
Learn moreAI Tender Monitoring & Summarization
Monitor tender sources and receive structured opportunity summaries with deadlines and requirements.
Learn moreDocument Processing & Reporting
Extract key information, risks, obligations and deadlines from business documents.
Learn moreBid / Proposal Response Assistant
Turn tender requirements into proposal checklists, response outlines and bid preparation packs.
Learn moreTurn incoming emails into summaries, categories, tasks and draft replies.
Kaptila processes incoming business emails and converts them into structured outputs. It can summarize messages, classify requests, extract key information, identify required actions and prepare draft replies for human review.
- Summarizing incoming customer or partner emails
- Classifying requests by type, urgency or department
- Creating draft replies for human review
- Extracting names, companies, dates, amounts and requested actions
- Creating daily or weekly inbox reports
- Turning RFQs or inquiries into structured lead summaries
Kaptila does not automatically send important emails without human approval. The default workflow creates draft replies or reviewable outputs.
Start a free 1-week pilotMonitor tender sources and receive structured opportunity summaries.
Kaptila monitors selected tender sources, portals, websites or document feeds and identifies relevant opportunities based on your business profile. It summarizes tenders, extracts deadlines, eligibility requirements, submission rules and key documents, then sends structured alerts and reports.
- Monitoring public procurement websites
- Tracking international development tenders
- Finding energy, solar, construction, IT or infrastructure opportunities
- Extracting submission deadlines
- Creating bid / no-bid notes
- Preparing weekly tender opportunity reports
Useful for companies active in energy and solar EPC, construction, IT and infrastructure, public procurement, healthcare and education projects, and international development projects. Sources are configured per client.
Start a free 1-week pilotExtract key information, risks, obligations and deadlines from business documents.
Kaptila processes business documents such as contracts, project documents, technical annexes, reports, specifications, spreadsheets and PDF packages. It extracts important information and creates structured reports, action lists and management summaries.
- Contract review support
- Extracting deadlines, payment terms and obligations
- Identifying risks and unclear clauses
- Creating management summaries from long documents
- Turning technical or project documents into checklists
- Generating PDF or Excel reports
Kaptila is not just a PDF summarizer. It creates repeatable business workflows with structured outputs, review steps, source references and exportable reports.
Start a free 1-week pilotTurn tender requirements into proposal checklists, outlines and bid prep packs.
Kaptila helps companies prepare structured responses to tenders, RFPs, RFQs and proposal requests. After a tender or request is identified, the Bid / Proposal Response Assistant analyzes the requirements and creates a practical bid preparation pack. This is the natural next step after tender monitoring: monitoring helps you find the opportunity, the assistant helps you organize the response.
- Preparing responses to tenders and RFPs
- Creating compliance matrices
- Listing required submission documents
- Extracting technical and commercial requirements
- Creating proposal outlines and draft cover letters
- Building internal task lists and flagging missing information before submission
The assistant does not replace legal, technical or commercial review. It organizes the tender response process and prepares reviewable materials for the team.
Start a free 1-week pilotHow Kaptila works
Choose a workflow
Select email processing, tender monitoring, document reporting or proposal response assistance.
Connect or upload sources
Use email forwarding, tender sources, uploaded documents, PDFs, spreadsheets or shared folders.
Define the output
Choose what Kaptila should produce: summary, alert, report, checklist, draft reply, compliance matrix or action list.
Kaptila processes the information
The AI agent extracts key details, identifies risks, structures the information and prepares the requested output.
Human review
Important outputs can be reviewed, edited, approved or ignored before being used.
Reports, tasks and alerts
The final output can become a dashboard item, PDF report, Excel checklist, email summary, deadline reminder or internal action list.
Built for business workflows, with human control
Important outputs can be reviewed before action is taken, workflows can be configured per company, and processing logs help teams understand what happened and why. For sensitive use cases, custom security and deployment options can be discussed.
Start with a free 1-week pilot
Choose one real workflow and let Kaptila process real examples from your business. We configure a focused pilot, process a limited data set and show practical results within one week. The free pilot covers one workflow, limited data volume and reviewable outputs. No production automation or automatic external communication is enabled without approval.
Email Processing Pilot
- 1 mailbox or forwarding address
- Up to 100 emails
- Categorization, summaries and draft replies
Tender Monitoring Pilot
- Up to 5 tender sources
- Up to 10 tender summaries
- Deadline and eligibility extraction
Document Processing Pilot
- Up to 10 business documents
- Summary, risk overview and obligations
- Action list output
Bid / Proposal Response Pilot
- 1 tender or RFP package
- Tender summary + required document list
- Compliance checklist and proposal outline
No long-term commitment. Start with one workflow and scale only if the results are useful.
Start a free 1-week pilotSimple pricing for all Kaptila workflows
All plans include access to Kaptila's four core workflows: email processing, tender monitoring, document processing and bid / proposal response assistance. Choose a plan based on volume, users, integrations and reporting needs. Start with a free 1-week pilot before choosing a paid plan.
Best for small teams testing AI automation on real business workflows.
- All 4 Kaptila workflows
- 2 active workflows
- 2 users
- Up to 500 processed emails / month
- Up to 20 tender summaries / month
- Up to 50 processed documents / month
- Up to 2 proposal response packs / month
- Basic dashboard
- Email summaries
- PDF report export
- Standard templates
- Human review workflow
Best for companies that want regular automation across multiple workflows.
- All 4 Kaptila workflows
- 6 active workflows
- 10 users
- Up to 2,500 processed emails / month
- Up to 100 tender summaries / month
- Up to 250 processed documents / month
- Up to 8 proposal response packs / month
- Advanced dashboard
- PDF and Excel exports
- Deadline tracking + action lists
- Custom report templates
- Basic integrations
- Priority email support
Best for teams handling tenders, contracts, documents and high-volume business information.
- All 4 Kaptila workflows
- 15 active workflows
- 25 users
- Up to 10,000 processed emails / month
- Up to 300 tender summaries / month
- Up to 1,000 processed documents / month
- Up to 25 proposal response packs / month
- Advanced reporting
- Custom extraction fields
- Compliance matrices
- Version comparison for selected documents
- Multiple team views + integration support
- Priority support + monthly workflow review
Best for larger organizations with high-volume, sensitive or custom workflow requirements.
- All 4 Kaptila workflows
- Custom volumes
- Custom users
- Custom integrations
- Dedicated workflows
- Advanced permission management
- Custom security requirements
- Custom reporting
- SLA options
- Onboarding and implementation support
Volumes and features can be adjusted based on client needs. For standard workflows, setup is included in the Business and Professional plans. Complex custom workflows, custom templates or non-standard data sources may require a one-time setup fee. Start a free 1-week pilot →
Common workflows Kaptila can automate
From information to usable outputs
Kaptila outputs are designed to be reviewable and actionable. The goal is not only to summarize information, but to help teams decide, assign, track and respond.
AI assistance with human control
Kaptila is designed for business workflows where accuracy, review and control matter. Important outputs can be reviewed before they are used. Email replies, proposal content and external communication remain under human approval unless the client explicitly configures otherwise. Kaptila can be configured to support secure and controlled business workflows.
Frequently asked questions
No. Kaptila is designed around repeatable business workflows. Instead of asking one-off questions, clients configure workflows that process emails, tenders, documents or proposal requirements and produce structured outputs.
The pilot covers one selected workflow with limited data volume. We process real examples and provide reviewable outputs such as summaries, reports, checklists or draft responses.
By default, no. Kaptila prepares reviewable outputs. Important external communication should be reviewed and approved by a human before sending or submission.
Yes. All paid plans include access to email processing, tender monitoring, document processing and bid / proposal response assistance. Plans differ by volume, users, workflows, integrations and support.
Kaptila can process common business documents such as PDFs, Word documents, Excel files, contracts, technical annexes, reports, tender documents and project documentation.
Yes, selected tender sources can be monitored depending on technical access, source structure and client requirements.
No. Kaptila supports review by extracting information, structuring requirements and highlighting risks. Final decisions should remain with the responsible professionals.
Yes. Reports can be exported in formats such as PDF or Excel depending on the workflow and plan.
Start your free 1-week pilot
Tell us which workflow you would like to test. We will start with one focused use case and show practical results using real examples from your business.
Turn incoming business information into action.
Start with one real workflow. Kaptila will process a limited set of emails, tender sources, documents or proposal requirements and show practical results within one week.